Meetingmax offers many solutions for integrated event registration and housing. The first option is to connect proprietary registration software through our open API. With this, your development team can push and pull information into your desired event registration platform. Another option is to take advantage of pre-existing integrations with popular registration platforms. Lastly, if you’re feeling courageous, you can embed code at the end of the hotel reservation process flipping the traditional model by having attendees book their hotel rooms prior to registration! More on that soon, first let’s review the benefits of an integrated solution:
Now that we know the benefits of an integrated solution, let’s review some examples of how clients are executing this.
(1) Proprietary Registration Software: Having your own registration system is an ideal scenario as your development team will have full access to build the integration.
An example of proprietary registration integrated with Meetingmax is South by Southwest ™. After registering, attendees can book their hotels room within their registration profile. Prior to registering, attendees can view all available hotels and detailed information on each property (see images below). This is utilizing the Shopping View in Meetingmax’s API. Guests cannot book through these pages, but rather can determine which property they wish to stay at once registration is complete and they gain access to the hotel rooms. SXSW does a fantastic job managing multiple sub-blocks; not only are there various badge types (platinum, interactive, music, film, etc) but there are also numerous attendee types (speaker, performer, volunteer, award recipients, etc). Each registration type is pushed through to its corresponding sub-block in Meetingmax; meaning that platinum speakers will view different hotel inventory than film volunteers.
(2) Stova (Aventri) Registration Software: Meetingmax has a pre-existing integration with Stova (Aventri) registration meaning no development is required to complete the integration. Simply take the API key from one system and plug it into the other. Our team uses this integration for our annual user conference, The Unconvention. When guests complete registration in Aventri a button appears directing them to access the Meetingmax Hotels, as shown below:
Attendee categories in Stova (Aventri) can easily be mapped out to sub-blocks in Meetingmax so that specific attendee types can only access specific sub-block hotel inventory within Meetingmax, as shown below:
(3) RainFocus Registration Software: Meetingmax also has a pre-existing integration with RainFocus meaning no development is required to complete the integration. Simply take the API key from one system and plug it into the other. When guests have completed their event registration they will see a BOOK HOTEL button on their registration profile.
Registration tracks inside RainFocus can be correlated to specific sub-blocks within Meetingmax. All guest hotel information inside Meetingmax is pushed back to RainFocus so that the attendee can make changes and view important details in a central location. Below is an example of VMware Explore using the Enforce Attendee feature whereby any guests who tried to access the hotel reservation site prior to registering for the event were unable to and redirected to registration.
(4) Embed Registration In Housing: Traditionally attendees register for an event and then book their hotel rooms; switch things up and embed your event registration page at the end of the hotel booking process. If this is the only way for guests to access registration then you can guarantee that they will book inside your block! Meetingmax offers the ability to embed code at the end of the hotel reservation process, as shown below:
Many emerging trends suggest that room block management software will become fully integrated with event technology in the future to provide a uniquely personalized attendee experience. While our future predictions for a fully integrated experience are not here yet, we are seeing more clients with integrated event registration and housing platforms.