What Makes Our Event Housing Software So Awesome?

Our flexible room block management software facilitates every aspect of the event accommodation process and delivers in-depth functionality for all event types and attendees. With a crystal clear focus on event room block management, we have redefined industry standards and continue to do so.
Whether you wish to retain full control of the process with our licensed housing software or prefer to leave it all to us with our managed service offering is up to you. Either way, Meetingmax exists to help you succeed in event room block management. Scroll down to see how our licensed housing software benefits different industry sectors.
The Meetingmax system is supported by an enterprise-grade framework with a host of custom features. The system is tailored for event professionals, allowing you to take control over every aspect of your event reservations.

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Industry Sectors


Are you a corporation that manages your own events or uses an agency to do so? Event hotel room block management is not your core business – It’s ours. We help deliver a seamless experience for all hotel reservations for your attendees.

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Event Planners

As a professional event planner we know your focus is on creating exceptional events to successfully support, connect and grow your tribe. At Meetingmax we are dedicated to helping you succeed in event housing management.

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Are you a Convention Visitor Bureau that hosts multiple events and deals with more than 10,000 room nights throughout the year? Create a seamless destination experience with Meetingmax’s room block management software.

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Your association members belong to your tribe. Enhance their event experience with Meetingmax while you turn room block management into revenue that you can use to create even more impactful events.

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Housing Software Features

Straightforward, Powerful and Flexible

The Meetingmax accommodation management software is designed for event professionals of all comfort levels when it comes to technology. We understand the diversity of the industry and have made sure that all the various user interfaces are comprehensive but still maintain ease of use for all participants from event planners to housing managers, hoteliers to attendees, and more!

Our cloud-based applications provide 24/7 system access and allows you to view event details and real time booking information from any available device.

Customizable and Connected

Because we understand that each event is unique, we provide an array of customizations to help build a system that meets your individual needs as a planner to meet the expectations of your unique attendees.

Full integrations available with CRMs, event registrations systems like Aventri and RainFocus, and other 3rd parties mean better control over each aspect of your attendees’ experience. Hotels are also connected to the system for easy access to…

Extensive Reporting

The Meetingmax systems keeps you up-to-date with by reporting on key data that matters most to you!  With the ability to create real-time, detailed and customized reports, housing managers can track the economic impact of each event in one place.

Reporting on valuable information such as group room blocks, pace reports, and total room spend per event assists planners to guard against attrition exposure, manage revenue, and better understand attendees for future event success.

Reservation Flexibility

The reservations panel allows your event attendees to intuitively explore available hotel room blocks and their amenities, compare rates, and book their rooms. With our system’s flexibility, allow your guests to create reservations using sub-block codes, make a single booking containing multiple rooms, along with a host of variable options.

With 24/7 system access, Meetingmax not only provides the ability for guests to make their reservations when it’s convenient for them, but it allows online reservations changes anytime, day or night.

Effortless Reservation Process

Your event attendees will appreciate how easy it is to book their hotel rooms. We’ve eliminated the need to shop around multiple properties to find the best rates and desired amenities. Our event reservation software provides one central place for all hotel options to be reviewed, where guests can easily compare rates and make reservations.

When all hotel information is easily accessible on one page, attendees are less likely to shop third party sites for availability. By providing this central place for reservation bookings, enjoy increased pickup inside the block.

Tracking Capabilities

Keep track of the revenue you earn with the consumption of your room blocks. Whether you require commissions or rebates, or are earning revenue on each hotel room night, program the system to accurately track exactly how much you are owed in real-time.

With Meetingmax you no longer need to rely on the hotel’s final numbers. You can track real time performance and run post event reports on your time.

Event Marketing and Branding

The Meetingmax event reservation software offers customizable branding allowing event planners a variety of platforms to tailor their messaging to various attendee groups on event level and within sub-blocks. Not only can event messaging be customized but the system is setup for visual branding from the main event block through to the sub-block.

Use embedded code to provide additional functionality to your events such as links, buttons, surveys, and more to keep in touch with your guests. The software is also set up for easy placement of sponsor branding and marketing collateral.

Sound Good?

We’re even better on the phone. Let’s chat about how Room Block Management can improve your next event.

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