Sporting event organizers are saving time and improving efficiency with Meetingmax’s room block management software.
With Meetingmax, your room nights don’t expire. As long as you have an active subscription (only $150.00 USD/month), your room nights will continue to roll over to your next event. As a sports event organizer it can be difficult to forecast your annual pickup. With Meetingmax you don’t need to forecast. Simply buy a bucket of room nights that fits your needs. Subscriptions include unlimited number of users and events. Curious about our pricing? Get in touch and let’s chat!

Meetingmax’s key features include:


  • Clone events: If you manage annual sporting events you can quickly clone them year over year in Meetingmax saving time on the event setup.


  • Ability to edit reservations in bulk: This is a helpful tool if you want to mass edit reservations. For example, if you want to send a private note to your hotel stating that you would like specific sports teams to be on the same floor.


  • Ability to send emails in bulk: This tool allows you to send emails in bulk to select guests.


  • Duplicate checker: This tool allows you to quickly find any guests who may have accidentally made a double booking, freeing up inventory for you to resell.


  • Clone sub-blocks: If you have 20 sports teams attending your event, speed up the process by cloning your sub-block. This will copy all settings and branding over to each new sub-block, saving time on re-entering data. Click here for additional sub-block tips.


  • Real time data: You no longer need to rely on your hotels to provide you updates on event room pick up as you can see this directly in the system.


  • Historical data: Quickly pull and review past event performance and historical data.


  • Summary: Use the Summary tool to see at a glance how your events are doing. You can also schedule this to send as a report to various team members.


  • Reporting: We have various reports available at a click to view event pace, guest details, and more. You can also schedule these to send to various team members.


  • In app reminders: Setup various email alerts to automatically be notified when inventory is running low, when room block attrition percentages have been met, and more. You can also set up reminders for your hotel partners to login to Meetingmax to process any outstanding reservations and/or guest change requests; saving you time from having to call and follow up with your hotel partners.


  • Ability to manipulate inventory: You can quickly update event room inventory if you need to add additional room nights, remove inventory if a hotel has oversold (hopefully not but it happens!), and more.


  • Reduce calls to your organization: Guests can make reservations online and submit all reservation changes online through the change request link in the acknowledgement/confirmation emails.


Click below for a brief overview of Meetingmax’s room block management software.

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We’re even better on the phone. Let’s chat about how room block management can improve your next event.

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